Privacy Policy

What will we do with the information you provide to us?

All of the information you provide during the process will only be used for the purpose of progressing your application or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

The information we ask for is used to assess your suitability for employment. You don't have to provide what we ask for but it might affect your application if you don't.

Application stage

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. This is all normal information contained within a CV and covering letter.

Shortlisting

Our hiring managers' shortlist applications for interview based on your experience and suitability for the role, based on the information contained within your CV and covering letter.

Unsuccessful applicants

If you are unsuccessful following CV review and/or interview your CV will be kept for up to 3 years in order that alternative posts may be offered to you. In the case of younger applicants, especially those applying for Industrial Placements CVs will be kept for comparison purposes in the event of a new application as a graduate in future years.

Job offer

We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.

You will, therefore, be required to provide:

• Proof of your identity – you will be asked to attend our office with original documents, we will take copies.
• Proof of your qualifications – you may be asked to attend our office with original documents, we will take copies.
• We will contact your referees, using the details you provide in your application, directly to obtain references
• First Aid Form – Name, Contact Details, Next of Kin, Known Medical Conditions / medication. This form would be used simply to improve first aid and to streamline hospital admittance in the event of paramedics being called. This form is submitted voluntary and will be securely stored at all times.
• Bank details – to process salary payments
• Emergency contact details – so we know who to contact in case you have an emergency at work

Recruitment Agencies

For senior vacancies, we sometimes advertise through one or more external recruitment agencies. Any agency will be engaged with under a formal contract and fully briefed as to the engagement model. We only use bona fide agencies with a specialism for the role we are trying to fulfil. Information collected by a 3rd party agency will be retained for 12 months following the end of our agreement.

Placement Students

In all other aspects, an industrial placement student will be treated as any other member of staff and protected by the same employment contract. However, their university has a shared interest in the welfare of an individual student. Our combined ‘Duty of Care' states that GW needs to communicate any protracted or recurring periods of absence – In such cases, reasons for and duration of absence will be discussed with a student's personal tutor and/or welfare officer.

Your right of access

You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process. You can read more about this right here.

Your right to rectification

You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies. You can read more about this right here.

Your right to erasure

You have the right to ask us to erase your personal information in certain circumstances. You can read more about this right here.

Your right to restriction of processing

You have the right to ask us to restrict the processing of your information in certain circumstances. You can read more about this right here.

Your right to object to processing

You have the right to object to processing if we are able to process your information because the process forms part of our public tasks, or is in our legitimate interests. You can read more about this right here.

Your right to data portability

This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated. You can read more about this right here.

If we are processing your information for criminal law enforcement purposes, your rights are slightly different. Please see the relevant section of the notice.

Under normal circumstances you are not required to pay any charge for exercising your rights. We have one month to respond to you. Repeat requests or ones requesting significant date may be subject to charge – You will be informed accordingly.

Please contact us at if you wish to make a request.